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Forms for download:
Link to Online Faculty Activity Report 2008-2009
Link to Standing Committee Membership Preference Survey for 2009-2010 is now closed.
Academic Programs
Travel and Finance
Important announcement from SUNY regarding possible reimbursement forfeiture for late submission of vouchers (pdf, 60k) - 1-11-07
Update on travel allowances from NYS Comptroller's office (live web document)
Meal and lodging per-diem rates for the United States (live New York State Government site). Memo from the Travel Office (updated 10-1-08) regarding mileage rates, airline ticket reservation information, and more. (pdf, 45k)
Request form for state car. Note: please send original and three copies to 'Garage,' Building 12, seven working days prior to the trip.
- Travel request form (pdf, 120k) For requests to travel to conferences, meetings, etc. Forward form (T-1) to your dean.
- Travel advance form (pdf, 40k) for requests for cash advances for travel. When filled out, send to your dean/director.
- Travel Reimbursement form. Required for all faculty travel reimbursement; retain all receipts for travel, food and lodging expenses to be submitted with this form. File has four parts - the voucher, a mileage form, a credit card log, and an additional form for extended information not included on voucher and/or mileage form. For assistance, contact the Travel Office at 2223.
- Travel voucher.xls (excel, 120k) Spreadsheet form has all four forms in tab and printable; the voucher contains built-in formulas that automatically calculate mileage and subtotals. Note: This spreadsheet has been updated with the NYS mileage reimbursement rate will be 55 cents per mile - Federal and NYS - beginning January 1, 2009. If you prepare a voucher doing your calculations manually, be sure to use the current rate.
- Tax exemption certificates for hotel room occupancy.
- Tax exemption certificates for rental cars and all other products.
Fund and Expense Transfers, request for payment from Foundation Accounts form
- Journal transfer form AC-22 (pdf, 20k). For transferring expenditures among accounts. Form to be sent to Provost's Office, not directly to Finance.
- Allocation adjustment form UA3 (pdf, 20k). For assigning and adjusting allocations within accounts. Form to be sent to Provost's Office, not directly to Finance.
- Revenue transfer form RA (pdf, 12k). For transferring revenue among Income Fund Reimbursable (IFR) and State University Tuition Reimburable Accounts (SUTRA).
- Request for payment from Alumni and/or Oswego College Foundation accounts.
Searches/Hiring/Appointment Forms
- New appointments, full or part-time. This form supercedes the yellow and green forms used previously. It is downloaded from the Human Resources website.
- Request to Fill position form (MSWord, 85k). For assistance with this form, contact the Human Resources Office. This form must be accompanied by a search posting form (see Template for Search Postings below).
- Template for Search Postings (MSWord, 85k) in Academic Affairs. This form must accompany a Request to Fill position form.
Example of a short search ad (MSWord, 75k)
- Search suggestions (MSWord, 75k)
Guidelines for writing search ads (MSWord, 75k)
- Extra-service (pdf, 40k) For full-time faculty on overload or summer/winter sessions. For assistance, call the Payroll Office at 2227.
- Immigration I-9 form. All employees are required to have this form on file in Human Resources before they can be placed on payroll. To acquire this form contact Human Resources at 2215.
- Dual employment forms for faculty/staff being paid extra-service from other SUNY campuses or state offices: for UUP (pdf, 25k); for M/C (doc, 25k); for other (pdf, 25k). Fill out this form before you leave campus, signed by your chair. Give the completed form to your contact at the other state agency to include with your extra-service appointment voucher.
- Appointment Updater for alerting Payroll, Human Resources, Finance, Deans, and the Provost's Office of appointment terminations and other appointment-related developments.
Sabbatical/Title-F Leave Request Forms
Tuition and Fee Assistance for Employees taking SUNY courses
Soliciting and/or Accepting of In-kind (non-cash) gifts to SUNY Oswego
Additional Information Related to Academic Operations
Mailroom: Memo, 10-24-07 - office location changes; sending mail off campus (pdf, 40k)
Human Resources: Memo, 10-24-05 - W-2 Forms to be mailed to employees
Environmental Health and Safety, 8-10-06 - Recyling of Printer Cartridges
For additional assistance, contact the Office of the Provost.
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