CTAB Meeting Minutes, March 12, 2021

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ATTENDEES: Josh Adams, Mark Baker, Eric Blanchard, William Bowers, David Bozak, Matt Brooks, Patricia Burnett, Boseon Byeon, Christine Clay, Nicole Decker, Kathi Dutton, Kristi Eck, Kristen Eichhorn, Benjamin Etner, Brenda Farnham, Richard Frieman, Greg Fuller, Joshua Galletta, Theresa Gillard-Cook, Alla Gul,Tyrone Johnson-Neuland, David Kahn, John Kane, Jamie Kapuscinski, Raihan Khan, Martin Koen, Julia Koeppe, Erin Kovalsky, Star Matteson, Sean Moriarty, Kate Percival, Ritu Radhakrishnan, Casey Raymond, Michael Riecke, David Sargent, Irene Scruton, Barbara St. Michel, Paul Tomascak, Joey Tse, Jenilee Ward, Jim Weinschreider, Leigh Wilson

Administrative Support: Kristine Smith

1. Welcome

2. Approval of Agenda

Motion to approve, Dave Bozak; second the motion, Theresa Gillard Cook. All in favor.

3. Approval of February 12, 2021 meeting minutes

Motion to approve, Dave Bozak; second the motion, Dave Sargent. All in favor.

4. Open Session - Q & A

5. Committee Reports

TIP committee report (Sean)

Working through the requests, items largely ordered, communicating with all, moving along.

Educational Technology Committee (John)

Have not met yet.

ITC Report (Theresa)

Met on March 1, discussed BB issues on Feb. 28, there was a hardware failure with our SUNY provider. Will look into campus communications.
Zoom, working on a process to remove videos from spring & summer 2020.
SUNY print project, Sean provided info on savings.
Google announcement regarding storage, possible impacts.
SUNY Admin did an RFP for a new LMS, SUNY is in negotiations with the vendor, an official announcement has not been made yet. When the time comes, we will do an extensive training for the campus.

IT Steering (Sean)

Will be meeting next month.

CTS Report

Will be putting out the Zoom announcement. Nicole - we are in the process of getting an announcement together, to remove the videos from spring and fall 2020. You can download your recordings to your computer, if you want to repurpose them you can use Panopto or Youtube. Make sure you do not have any student identifying information. Theresa - a discussion at the SUNY online summit pointed out when videos are repurposed, there is a lot of student identification. If you are looking to create reusable learning objects, we encourage you to create those separately. Please do not upload these into BB because it will impact performance. Casey - Do we have any insight or indications of what our Google limits might be? Sean - Our limits looks like it will be 200TB, depending on what tools we have, we might want to look at our options for managing the disk space. We have put IT procedures in place that utilizes and depends on that free disc space. Marthinus Koen - Is this 1-2 TB per end user? Joshua B Galletta, The cap will be 100 TB+ 100 TB for being a long time user, and we’re using 188 TB right now.

Christine Clay question regarding student videos, we recorded open forums, if they were aware is it ok to use? Sean/Theresa - I think that is ok, in the future, may want to have students sign a form that they are aware that they will be recorded. Discussion regarding procedure of students signing off on being able to use photos and videos. Kristi talked about best practices/policies regarding this, please share so we can include in our Middle States. Discussion regarding integration and editing and best practices.

6. Projects

TIP grant presentations:

Casey Raymond -

This grant supports the Chemistry department's move to Chromebooks and mobile device data collection. The Chromebooks will aid in data collection and analysis for all students in general chemistry laboratory courses. The new interface allows students to collect data directly to their mobile device for storage, processing, and retrieval. Link to Casey’s presentation.

Candis Haak-

This grant supports the purchase of one large format scanner and five tablets for the development of a multi-year, digital humanities project for students enrolled in undergraduate History and Digital Humanities minor courses. Together, the scanner and tablets will permit students to acquire a range of highly employable and transferable skills while building a larger project about spaces and places of Oswego. Link to Candis’s presentation.

The Post Pandemic Recovery - What’s next?

Over the last year, the campus has increased its reliance on technology as we modified the way we learn, teach and work to get through the pandemic. But the vaccine is coming and at the least, an increased presence on campus is desired and being hoped for. When we do increase our presence on campus, we will not be turning the clock back and picking up where we left off. Rather, we will be taking some of the lessons we have learned and applying them to what’s next.

Whatever is ahead, we know that Oswego will remain dedicated to our core principles of being a residential college offering a wide range of academic programs. We will remain innovative and committed to diversity, equity and inclusion as well as to our student’s success.

At the March CTAB meeting we want to discuss ideas on what the campus feels is next for Fall 2021. From a technology standpoint, we will be viewing 2021-22 as a recovery year. Our focus will be to ensure we are positioned to have a myriad of options depending on the direction that the campus moves into the next phase.

What will it mean for:

Teaching and Learning
The business of the University
Student services

Post Pandemic Recovery - Group Discussion Link

7. Adjourn