Mailroom

Procedures

Department account function number must be clearly attached to any bundle of mail or written on individual pieces of mail.

Mail must be banded together with the department name and account number including andy suffix on every piece of mail.
All outgoing mail that uses an account number should have an acceptable return address that includes the campus address with department name.
All mail must be either sealed, flapped or tucked. If using 1st class Bulk it is very important to seal the pieces.
Certified Mail should have the proper paperwork filled out and attached to each mail piece. Please follow the instructions on the return label for proper placement. Tracking numbers and return labels can be obtained from our office.
International letters must be sealed and bundled separately.
On Campus mail should be separated from outgoing mail, as well as mail with postage already attached.
Postcards should be placed on top of a bundle ( for the lower rate to be applied)
Over stuffed envelopes must be sealed before arriving to the Mailroom.
All mail must be placed in envelopes if leaving the campus. No folded paper with a staple of tab.
All flats should be neatly placed in Mail bins and facing in the same direction. Mail bins can be delivered to your building.
If you wish a package to be sent out UPS. please indicate it on the package with the department account #.

Procedures not followed may result in a delay of processing outgoing mail.