A reminder to faculty that their Zoom recordings from the spring and summer semesters will be removed starting next week, on April 5.
Campus Technology Services notes that best practices recommend that recordings for campus lectures, meetings and events be culled on a regular basis. These recordings are generally only relevant in the semester in which they are created and utilized.
In particular, lectures should not be used in subsequent semesters to protect the privacy of students in the class. Additionally, the SUNY Oswego Zoom license gives the campus a specific amount of storage to save recordings and the campus is working to live within these limits. The campus will need to institute regular removals of past recordings to ensure there is enough storage for current and future semesters.
The first removal will occur on April 5 at 7 a.m. for recordings saved during the Spring 2020 and Summer 2020 timeframes. If you have recordings created between Jan. 25 and Aug. 7, 2020, that you wish to keep, you will need to save the recordings to your computer. Once saved to your computer, you could then:
- Create a Panopto account in Blackboard to upload them to Panopto (employees only)
- Upload them to your campus YouTube account
Faculty should not save any of the recordings directly to Blackboard as it will negatively impact Blackboard’s performance. Instead, once you have saved the recordings to Panopto or YouTube, you can link to them directly from Blackboard. Please see the Panopto instructions or the YouTube instructions to get started.
CTS also discourages using Google Drive to store your recordings as Google will be imposing Drive limits next year. CTS will communicate more about that as they learn more.
If you have plans to repurpose any of your recordings, please make sure there is no identifiable student information in them.
Please contact the Help Desk with any questions you may have.