New Employee Onboarding

Stop by the Parking Office to grab your parking pass

• Connect with supervisor or point of contact upon arrival

• Tour office/workspace, where personal belongings can go, kitchen/breakroom, restrooms, supply room, printer/copier, etc.

• Visit Culkin 503 to receive your employee ID card

• Click here for a Campus Technology Services checklist (complete what is applicable)

• Check with supervisor about access to google calendars, department-specific google drives, forms, resources, etc.

• Familiarize yourself with your office/workspace and set it up how you’d like to

• Browse helpful information:

                               ~Payroll Schedule
                               ~Union Information
                               ~HR Webpage (policies, procedures, forms, benefits, etc.)

Department Orientation:

• Tour the SUNY Oswego campus and departments/office you may work with frequently

• Tour your building to locate restrooms, break areas, fire exits & conference and supply rooms

• Ask for an organizational chart to learn your department’s reporting structure

• Learn your department’s mission, vision, values, goals, policies, and procedures

• Find out specific functions of your department

• Meet your coworkers and the department leadership team

With Your Supervisor:

• Establish regular one-on-one meetings with your supervisor if they do not already exist

• Review your job duties, responsibilities, expectations, and goals

• Discuss the performance standards for your position and establish your performance program (must be completed within the first 30 days)

• Discuss your work schedule. See if your position may be eligible for a hybrid schedule per the following policy: SUNY-wide Telecommuting Policy

• Discuss expectations regarding attendance

• Discuss how inter-office mail and university mail is handled within your department

• Learn how to complete Time & Attendance (submitting timesheet, requesting time off, etc.) Guides are available here.

New Hire Paperwork/Benefits Orientation:

• For UUP and MC Employees- Finish completing all new hire paperwork in Hirezon/Interview Exchange and submit to the HR Office electronically

• For All Other Employees- Finish completing all new hire paperwork that was emailed to you and bring it to the HR Office as soon as practicable

• Visit the HR Office (201 Culkin Hall) within your first 3 days of employment and provide your I-9 documentation-*they must be originals, not copies.

• For CSEA Employees- Review the New Hire Benefits Orientation that was sent in your Welcome Email. 

• Bring applicable new hire paperwork with you to your orientation (health insurance paperwork, support documentation, I-9 documentation if you haven’t already done so).

• Faculty and Staff- Submit official transcripts of your highest degree to the HR Office. They may be sent electronically from your institution directly to hr@oswego.edu.

• Sign up for emergency notifications (NY Alert).

Opt out of receiving paper stubs

Complete Mandatory Compliance Training:

• You will receive an email from the Compliance Learning platform. Please complete all assigned training courses within 30 days of your start date.

Additional Training:

• Check with your supervisor to find out if other training is required that pertains to your position.
• Browse LinkedIn Learning for any additional content that may be beneficial to you.
• Faculty- Review the CELT trainings/workshops that are offered.

Have you enrolled in your benefits?

Remember your benefits enrollment deadline and procedures! Make your enrollment choices within 30 calendar days from your start date.

• For UUP and MC Employees: Forms/Information are available in your Hirezon/Interview Exchange electronic onboarding packet.
• For All Other Employees: Forms/Information should have been emailed to you or given to you at your New Hire Benefits Orientation.

Contact the Office of Human Resources at hr@oswego.edu for any questions!

 

Familiarize yourself with these resources and opportunities:

• SUNY Discounts programs
• Employee Assistance Program
• Training & Development Opportunities (tuition waivers/reimbursement programs, webinars, certificates, workshops, LinkedIn Learning)
• Benefits Forms/Resources
• Leave Programs
• HR Office Announcements
• Institutional Standing Committees
• City of Oswego (if new to the area)
• Laker Dining Dollars
• Compass Federal Credit Union (on campus)

Important links to visit and review:

• About SUNY Oswego
• Faculty and Staff Handbook
• Leadership and Reports
• Faculty and Staff Campus Technology Services Resources
• The Institute for Equity, Diversity, Inclusion and Transformative Practice
• University Police
• Environmental Health and Safety
• Finance Office
• Campus Recreation
• Events Calendar
• Title IX Office