Supervisors must complete an appointment form for all new and returning students. Please click here to access the electronic appointment form.
Students must complete the following:
- W-4 form (Federal tax form)
- IT-2104 (New York State forms)
- I-9 Form (Employment Eligibility Verification)
I-9 Form:
- This form must be completed within three days of hire.
- All documents provided as proof of identity for the I-9 must be original. No photocopies will be accepted. After you have seen the original and completed page 2 of the I-9 and signed that you are witness to the original documents, please make a copy. Email the I-9, copies of documents, W-4, and IT-2104 to payroll@oswego.edu.
International Students
The following documents will need to be provided (as applicable)
- Completed Student Assistant Appointment form
- Completed I-9
- I-20 or DS2019
- Passport/Visa/I-94
- Social Security Card
- Other forms as necessary
- W-4 form
- IT-2104
Please note: Payroll cannot give students tax advice. If they have any questions about how to complete the Federal or state form, please have them contact their parent/guardian or a tax professional.
Direct Deposit: We strongly suggest students enroll in Direct Deposit. Click here for the Direct Deposit form.
New Hire Paperwork: All required forms are due to the Payroll office 7 to 10 business days prior to the time sheet due date. Paperwork received after that day may not be paid on time.
Payroll Schedule: Available in the Payroll office or online.
- Shows the pay periods, when your time sheet is due, and the date your paycheck will be issued (if submitted by the deadline).
Number of hour’s students can work:
- The pay week runs from Thursday through Wednesday.
- While classes are in session during the Academic Year, student employees may work a maximum of 20 hours per pay week. Shifts of more than six hours must include a 30- minute, unpaid break.
- During recess periods, student employees may work up to 29 hours per pay week.
Please click here for New York State’s minimum wage.
For questions and assistance contact the Payroll Office at payroll@oswego.edu.