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SUNY Cross Registration

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SUNY’s Cross Registration policy is primarily intended to resolve scheduling conflicts for required courses that would delay timely program completion. It is not intended to expedite/shorten degree completion. By providing access to required courses at other SUNY campuses, cross registration allows students to complete requirements in situations where a course or courses are unavailable at their home campus.

Oswego students seeking to participate in SUNY Cross Registration must first follow the Off-Campus Study Approval process with their advisor in order to evaluate transferability and applicability to degree requirements. SUNY Oswego tuition and financial aid may be applied to courses that are essential for on-time graduation and are taken at another SUNY institution through cross registration.

Oswego students may apply for Cross Registration for Fall, Spring and Summer terms only. Applications must be submitted by August 15 for Fall, January 15 for Spring and May 15 for Summer sessions. The sum of Oswego credits and cross-registration credits cannot exceed the student’s maximum registration hours cap for the term as defined by Oswego.

It is the student’s responsibility to ensure that the course is being offered and that the “host” SUNY school (where the off-campus course will be taken) participates in Cross Registration during the term that the off-campus course is offered.

Oswego students who wish to participate in SUNY Cross Registration must:

  • Be enrolled and attending SUNY Oswego in the same term as the requested Off-Campus Study.
  • Have a current Cumulative GPA of 2.0 or higher and not be in an academic probationary status.
  • Obtain Approval for Off-Campus Study. (After obtaining all the approvals/signatures on the Off Campus Study Approval form (OCSA), and submitting the form, please email registrar@oswego.edu and instructions will be provided for logging into the SUNY Cross Registration portal.)
  • Apply for SUNY cross-registration and obtain permission in advance of the deadlines noted above.
  • Courses registered for at another SUNY campus prior to receiving all the necessary approvals from both campuses are not covered under the SUNY Cross Registration agreement. Both campuses must approve your request via the SUNY Cross Registration portal, before the student registers at the HOST SUNY campus. Students may only register at the HOST campus after the HOST campus has provided registration instructions and approved the request in the SUNY Cross Registration portal. If a student proceeds with self-registering at the HOST campus without all the necessary approvals, the student is responsible for payment of all tuition/fees directly to the HOST campus. 
  • The sum of Oswego credits and cross-registration credits cannot exceed the student’s maximum registration hours cap for the term as defined by Oswego. Overloads cannot be utilized for SUNY Cross Registration.

Approval of Cross Registration requires:

  • That the requested course is applicable toward the student’s SUNY Oswego degree program (first major, General Education, Liberal Arts, upper-division requirements or as an all-college elective).
  • The course is not being offered at Oswego at such a time that it results in demonstrable delay in degree completion.

Students participating in SUNY Cross Registration must notify the Oswego Registrar’s Office and the host Campus within five business days if their enrollment status changes – i.e. a drop or withdrawal from the approved off-campus course. These changes may impact financial aid eligibility in the current and/or future terms. Changes in enrollment may result in student liability for tuition and/or fees.

Students are encouraged to consult the Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards before making any changes to their schedules. If you drop below full-time status (12 credits) across both campuses, you may be liable for tuition at the Host institution. Enrollment changes may impact your eligibility for financial aid for the current semester/term and/or future terms, (e.g. dropping below full-time). 

Students may be billed directly by host college for college/course fees in excess of tuition, where applicable.

Even if you have the instructor’s permission, or you have satisfied all prerequisites and/or co-requisites needed to enroll at the host institution, you must still complete the registration process via the SUNY Cross-registration Portal to be officially registered. Please email registrar@oswego.edu and instructions will be provided for logging into the SUNY Cross Registration portal, after an approved Off Campus Study  Approval form has been submitted to the Registrar's Office.

During winter sessions, students may enroll with the host institution direclty, however it is the students full responsiblity for all tuition/fees with the host. Students must first obtain persmission via the Off Campus Study Approval form. Students will pay tuition and fees directly to the host institution and cannot use their financial aid to cover costs. 

You cannot cross-register for a course that is offered at Oswego, unless you can demonstrate the lack of course availability will delay degree completion. 

If you are cross-registering at a community college, you must file residency documents at the host institution. You will need to obtain a Certificate of Residence from the county of your permanent residence and submit this document via the SUNY Cross-registration Portal. 

Off Campus Study

Courses that do not meet the criteria for SUNY cross registration may be taken at another institution, however students are fully responsible for paying all applicable tuition and fees at the host campus.  Students may contact the host institution directly to register as a non-matriculated student at the host campus and self pay all tuition/fees at the host campus. Such students must first obtain permission via the Off Campus Study Approval form and the SUNY form/request portal is not necessary. Upon course completion, the student is responsible for requesting an official transcript to be sent to the Registrar's Office at SUNY Oswego in order for the transfer credit to be applied to their record.

SUNY Cross Registration Requests may be denied for the following reasons:

  • Failure to submit an approved Off Campus Study Approval form
  • course(s) are not degree-applicable
  • course(s) can be completed at a later time (semester) without causing a delay for graduation
  • courses are available at Oswego
  • unable to enroll due to non-academic scheduling conflicts
  • deadlines have passed
  • you have registered for course(s) at another campus prior to receiving all necessary approvals from both campuses
  • you have a registration hold preventing enrollment

SUNY Cross-registration HOST Students from other SUNY Campuses

Cross-registration is available during fall, spring and summer. Oswego does not participate in SUNY Cross-registration during winter sessions. Please follow instructions from your home campus for submitting the SUNY Cross Registration request. All communication and instructions will be sent through the SUNY portal. Visiting students will not be able to enroll in Oswego classes until the Friday before the semester begins.