AEFIS (HelioCampus) Reporting System

SUNY Oswego is implementing the AEFIS (HelioCampus) application to coordinate many data collections.  This page provides resources for members of the SUNY Oswego community regarding this roll-out.

To access the AEFIS system, go to: aefis.oswego.edu

Click here for the reporting schedule with submission and approval due dates for each AEFIS data collection described below.

Annual Reporting & Planning 2023-24

Combined Annual and Continuous Improvement Report

• Departments and Offices will receive an email confirming that the data collection form for the Annual Report & Planning 2023-24 form is open.
• If you would like to complete your department/program’s Annual Reporting and Planning form “offline” before submitting it in AEFIS, please click here for a Word document.
• Click here for a document that describes the process of accessing last year's reports for your program for reference.
• Click here for a document that describes the process of completing the form in AEFIS. 
• Click here for a document that describes the process of approving the form in AEFIS.
• If you have technical questions about accessing and completing the form, please contact Mary Ann Preston, via email at maryann.preston@oswego.edu. or Debbie Furlong, via email at deborah.furlong@oswego.edu. 

Professional Activities Report [PAR]

• A written guide for completing the PAR is available here.
• Several short videos with tips are available here.
• Help sessions can be scheduled. Please email Debbie Furlong at deborah.furlong@oswego.edu with your time preferences.

Continuous Improvement Plan

• Departments and Offices will receive an email confirming that the data collection form for the Continuous Improvement Plan 2023-24 is open.
• If you would like to complete your department/program’s continuous improvement plan “offline” before submitting it in AEFIS, please click here for a Word document.
• Click here for a document that describes SUNY Oswego’s assessment terminology and alignment.
• Click here for a document that provides examples of ways you can “assess the impact of your actions.”
• Click here for a document that provides definitions of possible “assessment methods.”
• Click here for a document that describes the process of completing the form in AEFIS.
• Click here for a document that describes the process of approving the form in AEFIS.
• If you have technical questions about using the form, please contact Mary Ann Preston, via email at maryann.preston@oswego.edu, or Debbie Furlong, via email at deborah.furlong@oswego.edu. 

Small-group work sessions via Zoom or in person are available upon request. Email maryann.preston@oswego.edu to request a time.