Travel rates

 Personal vehicle mileage rate
The Research Foundation follows the IRS established rate for reimbursement of mileage when using a personal vehicle.

The 2025 effective mileage rate is: $.70 per mile

(For any remaining 2024 travel, the mileage rate is: $.670 per mile)

Meal eligibility guidelines:
- Must be in official travel status & overnight travel status (a distance GREATER than 35 miles from employee's official station or place of residence.)
- Allowance and reimbursement for breakfast and dinner follows is outlined below:

On day of departure:

On day of return:

1. No allowance or reimbursement will be made for lunch (see "FY25 Per Diem Breakdown Table" below).
2. No allowance or reimbursement will be made if meals are provided by a conference, meeting, or hotel, as this double charges the grant(s).
3. The Per Diem rate at which the traveler will be allowed and reimbursed can be found at: https://www.gsa.gov/travel/plan-book/per-diem-rates
4. SUNY Oswego has opted to disallow reimbursement for meals on non-overnight travel; this policy supersedes any conflicting policies in the RF Travel Handbook for all awards administered by ORSP

FY25 Per Diem Breakdown Table

The FY25 standard lodging reimbursement for CONUS (continental United States) destinations increased from $107 to $110 per day.