Travel rates
Personal vehicle mileage rate
The Research Foundation follows the IRS established rate for reimbursement of mileage when using a personal vehicle.
The 2024 effective mileage rate is: $.670 per mile
Meal eligibility guidelines:
- Must be in official travel status & overnight travel status (a distance GREATER than 35 miles from employee's official station or place of residence.)
- Allowance and reimbursement for breakfast and dinner follows is outlined below:
On day of departure: | |
Traveler is eligible for breakfast | If travel BEGINS before 7 am |
Traveler is eligible for dinner | If travel BEGINS before 6 pm |
On day of return: | |
Traveler is eligible for breakfast | If travel ENDS after 8 am |
Traveler is eligible for dinner | If travel ENDS after 7 pm |
- No allowance or reimbursement will be made for lunch.
- No allowance or reimbursement will be made if meals are provided by a conference, meeting, or hotel, as this double charges the grant(s).
- The Per Diem rate at which the traveler will be allowed and reimbursed can be found at: http://www.gsa.gov/portal/category/100120
- SUNY Oswego has opted to disallow reimbursement for meals on non-overnight travel; this policy supersedes any conflicting policies in the RF Travel Handbook for all awards administered by ORSP
Travel subtopic pages:
- General
- Extended trips and family travel
- Travel rates
- Ground transportation
- Air travel
- Lodging - examples
Travel forms (PDFs):
Tools (PDFs):